Privacy Policy

1. Overview

This Privacy Policy explains how 360 HCM Limited (“we,” “us,” or “our”) collects, uses, discloses, and protects personal information when you visit our website, engage with our services, or otherwise interact with us.

This Policy is intended to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

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2. Who We Are

360 HCM Limited is a consulting and advisory firm providing Workday program leadership, governance, and related professional services.

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Legal Entity details

360 HCM Limited

Registered in England and Wales

Company Number: 17016045

Registered Office:  71-75 Shelton Street, London, UK  WC2H 9JQ

For purposes of applicable privacy laws, 360 HCM Limited is the data controller of personal data collected through this website and related business interactions.

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Email: info@360hcm.com

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US operations

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360 HCM LLC is a separately registered entity in the State of Texas in the United States registered at 6001 W. Parmer Lane, Ste 370, Austin, TX 78727.  Where services are delivered through the US entity, personal data may be shared between affiliated entities for operational and contractual purposes, subject to appropriate safeguards.

 

3. Information We Collect

We collect personal information that you voluntarily provide and information that is automatically collected when you interact with our website.

Information you provide directly

This may include:

• Name

• Business email address

• Telephone number

• Company name and role

• Information you submit through contact forms, booking requests, or email communications

• Any other information you choose to provide to us

We do not intentionally collect sensitive personal information through our website.

Information collected automatically

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device and operating system information

• Pages visited and referring URLs

• Date and time of access

This information is used for website security, analytics, and performance monitoring.

 

4. Cookies and Tracking Technologies

We use cookies and similar technologies to operate our website, understand usage patterns, and improve user experience.
Cookies may be set by us or by third-party analytics providers.

We do not use cookies to collect sensitive personal information.
You may control or disable cookies through your browser settings. Disabling cookies may affect website functionality.

Where required by law, we display a cookie notice and obtain consent for non-essential cookies.

 

5. How We Use Personal Information

We use personal information for the following purposes:

• To respond to inquiries and communicate with you

• To provide consulting and advisory services

• To schedule meetings and manage client relationships

• To improve our website, services, and communications

• To send marketing or informational communications where permitted by law

• To maintain security, prevent fraud, and protect our legal rights

• To comply with legal and regulatory obligations

We do not sell personal information.

 

6. Legal Bases for Processing

Under UK GDPR, we process personal data on one or more of the following:

• Performance of a contract or steps taken prior to entering a contract

• Our legitimate business interests, including client communications and service improvement

• Your consent, where required

• Compliance with legal obligations

 

7. Disclosure of Personal Information

We may share personal data with:

• Service providers who process data on our behalf, including website hosting, analytics, CRM, email and scheduling platforms

• Professional advisors such as legal, accounting, or compliance providers

• Government or regulatory authorities where required by law

• Affiliated entities, including 360 HCM LLC, where necessary for service delivery or operational purposes

• A successor entity in the event of a merger, acquisition, or business reorganisation 

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All third parties are required to protect personal data and use it only for authorised purposes. 

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8. International Data Transfers

Personal data may be transferred to and processed in countries outside the UK, including the United States.  

 

Where international transfers occur, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent mechanisms, in accordance with UK data protection law.

 

9. Data Retention

We retain personal data only for as long as necessary to:

• Fulfil the purposes described in this Policy

• Maintain business and client relationships

• Meet legal, accounting, and regulatory requirements

• Resolve disputes and enforce agreements

When personal data is no longer required, it is securely deleted or anonymised.

 

10. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal data against unauthorised access, loss, misuse, or disclosure.
No system is completely secure. We cannot guarantee absolute security of data transmitted or stored electronically.

 

11. Your Rights and Choices

Under UK GDPR, you may have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request erasure of personal data

• Restrict or object to certain processing 

• Request data portability 

• Withdraw consent where processing is based on consent

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Requests may be submitted by contacting info@360hcm.com.

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We will respond within the timeframe required by law.

 

12. US and California Privacy Rights

Where applicable, individuals in the United States, including California residents, may have additional rights under US state privacy laws.

 

Requests relating to US privacy rights can be submitted to info@360hcm.com and will be handled in accordance with applicable law.

 

13. Children’s Privacy

Our website and services are not directed to children under 13.
We do not knowingly collect personal information from children under 13. If we become aware that such information has been collected, we will delete it promptly.

 

14. Third-Party Links

Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies.

 

15. Changes to This Policy

We may update this Privacy Policy from time to time.
Changes will be posted on this page with an updated effective date.

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16. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact:  info@360hcm.com